Partner Parish Contribution Plan

                                                  September 16, 2008

 

• Partner Parish Representatives take responsibility for coordinating their Parish’s contribution(s) to Samaritan Ministry.  This is helpful because Partner Parish Representatives are aware of the intricacies of their Parish and each Parish system is different.

 

• The Development Committee (including the Director of Development) is responsible overall for coordinating Partner Parish contributions and will generally have one volunteer committee member dedicated to Partner Parish activities.

 

• The Development Committee member responsible for Partner Parish Contributions will work closely with the Partner Parish Committee to strengthen relationships with Partner Parishes and their Representatives.

 

• The Partner Parish Committee educates new and existing Partner Parish Representatives on their fundraising responsibilities, including securing the commitment amount and contribution from their parish each year.  The contribution commitment is helpful for budget projections. A Development Committee member, the Development Coordinator,  or the Development Director is available, as needed, to attend new Partner Parish Representative Orientations to help support this process.

 

• Each Partner Parish Representative receives a section related to Development and Partner Parish contributions to insert in their Partner Parish handbook.  These materials will be reviewed with new Partner Parish Representatives by a Partner Parish Committee member.  

 

• In September of each year, normally at the September Partner Parish Council meeting, and before the next Partner Parish contribution calendar year cycle begins (for example September 2008 for calendar year 2009), information will be provided to each Partner Parish Representative by the Development Committee. The information includes a status report (prepared by Director of Development) for the Parish contributions for the present year and a case for support for the upcoming calendar year.

 

• During September-December each Partner Parish Representative will be called by a member of the Board  or Development Committee (an initiative led by the Development Committee member responsible for Parish contributions) to remind them about the upcoming calendar year contribution process and offer suggestions and support as needed. Callers will use the Partner Parish Contributions Script for these calls.  This call will also include conversation about the status of Parish Contributions for the current calendar year for any Parish that has not met their agreed upon contribution commitment.

 

• The Director of Development will prepare and the Development Committee will review regular reports on the status of Parish contribution forms and gifts.  The individual Parish contribution reports will also be provided to each Partner Parish Representative.

 

• In March of the new calendar year, Partner Parish Representatives who haven’t submitted a contribution commitment for that year from their Parish will be called and reminded to do so.  This initiative will be led by the Development Committee member responsible for Partner Parish contributions and the calls will be placed by members of the Board and Development Committee. Callers will use the Partner Parish Contributions Script for these calls. Representatives of Parishes that haven’t met their agreed upon commitments will also be called.